• Receptionist (Part Time)

    Job Locations UK-Berkshire-Reading
    Job ID
    2018-1369
    # of Openings
    1
    Operating Business
    Landmark Information
    Category
    LMK - Facilities
    Position Type
    Part-Time
  • About Us

    Landmark Information Group is a portfolio of leading property-related data and technology businesses at the forefront of innovation and thought leadership. It delivers award-winning solutions to estate agency, conveyancing, surveying, lender valuations, environmental consultancy, and Governments. Capabilities range from property search provision, expert opinion and interpretation to conveyancing case-management, floor-planning software, valuation modelling and a property listings portal. Clients are served through market leading applications and services that connect businesses, government departments and consumers together - reducing risk, creating transparency and saving both time and money for all parties.

     

    As the UK’s largest custodian of land, property and environmental data in the UK, using a combination of AI, machine learning and domain experts to provide marketing leading and trusted interpretation. Our data, backed by technology innovation and entrepreneurialism, make Landmark uniquely placed to lead the next wave of digital transformation in the markets we are passionate about.

     

    We hire ambitious and passionate talent into our business and are proud of the steps we take to maximise potential in our employees, nurturing and supporting their professional and personal development.  We all know money makes the world go around, but at Landmark we understand that financial rewards also mean more than cash.  We believe that in order for our employees to flourish, it’s important to strike a healthy work/life balance.  We provide modern, open-plan, light working environments, flexible working hours, 25 days holiday with the opportunity to purchase additional leave, enhanced maternity, paternity, shared parental and adoption leave, Lifestyle Allowance and free beverages, fresh fruit and biscuits.

    The Opportunity

    To assist in the day to day administration and organisation of the office and reception area to help maintain a first-class impression of Landmark To provide support and assistance to the Facilities Manager in carrying out administration tasks to ensure compliance with legislation, health & safety and to help provide a safe and professional working environment for staff and visitors.

     

    The role will involve: 

    • Welcome visitors to the office, sign them in and out, offer them refreshments and ensure their hosts are aware of their arrival.
    • Accept deliveries of parcels and post, signing as necessary. Open, sort, date stamp daily post and distribute.  Frank and organise outgoing post including DX mail, daily.  Book couriers
    • Liaise with on-site caterers for provisions and book lunches for meetings.
    • Maintain an efficient ordering system for consumables/stationary/office supplies, including supplies of corporate stationery, business cards and paper.
    • Book accommodation, negotiate best prices and log travel arrangements, including taxis and hire cars. Check monthly invoices.
    • Book meeting rooms, conference facilities and equipment and ensure meeting rooms are fully equipped, tidy and cleared at the end of each meeting
    • Keep records of all items ordered from suppliers. Check invoices and send to managers for approval.
    • ISO 14001 Documentation - Aspect, Impacts, Licensing Register
    • First Aid & Fire Co-ordinator - keep accurate records of staff training and book future training
    • On site first point of contact with building manager.
    • Liaise with all sub-contractors, making appointments, checking the work is done and filing job sheets and supporting docs
    • Health and Safety – manage day to H&S, daily safety checks.
    • React to emergency situations whether that be a quick remedy or engaging with maintenance people to attend site. E.g. broken glass, air con problems, leaks and floods.

    About You

    You will have 

    • A good standard of education (Minimum GCSE Maths & English)
    • Previous experience of Reception and Administration duties within an office environment.
    • Efficient and professional manner
    • Excellent communication skills at all levels
    • Excellent interpersonal & organisational skills
    • Good telephone manner
    • Ability to multi task and prioritise work
    • Ability to maintain confidentiality and demonstrate discretion at all times
    • Customer focussed and self-confident
    • Methodical and thorough
    • Works well and keeps calm under pressure
    • Self-motivated with ability to use initiative

    We are looking for someone part time (Monday/Tuesday/Friday 8.30-5pm)

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